Run your fleet from one screen, not seven spreadsheets
TruckAgent keeps trips, fuel, costs, maintenance, compliance and invoicing connected in a single system. Built for transport companies moving loads across South Africa, Eswatini, Mozambique and Zambia.
Works in any browser, on the road or in the office. No app store downloads needed.
4 countries
Designed for routes across South Africa, Eswatini, Mozambique and Zambia.
8 modules
From the first booking through to the paid invoice, everything is connected.
1 system
No more copying numbers between workbooks or hunting for the latest version.
Trip log
Every trip recorded once, used everywhere
Capture the vehicle, driver, route, load and agreed rate when a job is booked. Mark the trip complete with the closing odometer and it is ready to invoice, no retyping.
- Reference keys generated automatically, replacing the manual spreadsheet key
- Filter by vehicle, driver, date range or status in seconds
- Odometer readings feed straight into service planning
Document capture
Drivers snap a photo, the office gets clean data
Fuel slips, invoices and delivery notes get photographed in the cab and read automatically. Your office team reviews what was extracted next to the original photo and confirms it with one click.
- No more shoeboxes of slips arriving at month end
- Confirmed slips become fuel and cost entries on the right vehicle
- Original photos stay attached to the records they created
Maintenance and compliance
Know what expires and what needs a service, in advance
Service intervals are tracked by distance or time per vehicle, with tyre condition and open issues on the same page. Licenses, permits and certificates warn you before they expire, not after.
- Next service calculated from real odometer readings
- Colour coded expiry view across company, vehicle and driver documents
- Email alerts on a warning period you choose
Invoicing
From completed trip to paid invoice without double capture
Select one or more completed trips for a client and the invoice amount is calculated from the agreed rates. A trip can never be invoiced twice, and every client's outstanding balance is always visible.
- Invoice numbers generated automatically
- Draft, sent, paid and overdue at a glance
- Reports export to Excel whenever you need them
Eight modules, one connected system
Each module works on its own and feeds the others, so a number captured once never needs to be typed again.
Trip log
Every load from booking to completion, with rates, routes and odometer readings in one record.
Fuel log
Fuel purchases per vehicle with litres, cost and odometer, entered by the office or read from slips.
Cost log
Tolls, border fees, repairs and every other trip expense, linked to the trip that caused them.
Document capture
Drivers photograph slips and delivery notes. The system reads them so nobody retypes anything.
Maintenance
Service intervals, tyre condition and open issues per vehicle, with reminders before things break.
Compliance
Licenses, permits and certificates with expiry alerts long before a border official asks for them.
Tracking
Live vehicle locations on a map, plus a suggestion for the closest available truck for a new load.
Invoicing
Turn completed trips into invoices, track what has been paid and see each client's balance.
Ready to retire the spreadsheets?
Set up your fleet, invite your team and log your first trip today.